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Automatic group assignment
 

If you know who is going to register on your platform, you can use the function "automatic group assignment". All you need to do is insert the e-mail addresses of the respective person(s) in a list.

You can either insert one e-mail address after the other or upload a list with all e-mail addresses. If you  are expecting a lot of registrations, we recommend to upload one list for each group.

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Requirements for an e-mail list
- The list needs to be available as a ".txt" or ".csv" file. Make sure that the file only contains e-mail addresses! You can use ";" or "," as separators in ".txt"-files. ".csv"-files can be created in every spreadsheet programme such as MS Excel or Open Office.


Proceed as follows:


|1| Choose "Groups & Users" from the main menu by clicking on it.

|2| Click on the modify-button in the row "Automatic group assignment".


|3|
The e-mail addresses of future registered users are inserted in the table.

|4|
Click on the red link "upload list of email addresses" on the left side.

|5| Insert the path to your list of e-mail addresses by clicking on the "browse"-button.


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|6|
If required, insert an expiration date. As soon as the expiration date is reached, the automatic group assignment will be stopped.

|7| Choose to which groups the newly registered users should be assigned.

|8| Click on "Upload file".

|9| Check your settings in the list and make adjustments if necessary.

|10| Save your settings by clicking on "Save changes".

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As soon as a person registers on your platform with one of the specified e-mail addresses, he/she will be automatically added to the respective group. Users can start working on the platform immediately. There will be no more delays caused by manual group assignment.

The e-mail addresses of registered users are displayed in a list below the "Save changes"-button. This way, you can check who has already registered and who hasn't. The automatic group assignment will only work for one registration per e-mail address.

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It is allowed to use one e-mail address for more than one username. But you cannot use a username twice.




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AutorIn: Angela Gamsriegler, CK; Copyright: factline Webservices GmbH; Publiziert von: factline GmbH (factline6)
factID: 222290.7 (...Archiv); Publiziert am 24 Nov. 2008 13:15
 
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